Frequently Asked Questions

We produce high-end live events and create impactful video content for mission-driven organizations. Our work spans livestreaming, hybrid conferences, full-service AV production, and strategic media creation that supports long-term storytelling, evergreen content, and custom media libraries.

In plain English: we run the technical and creative side of your event so you can focus on your audience — and we turn that event into content you can use for the next twelve months.

We partner with mission-driven companies, associations, non-profits, foundations, B-Corps, and purpose-driven local businesses. Most of our clients bring us in multiple times per year for events or ongoing creative media. We're a strong fit for organizations that care about why the work exists, not just that it gets shipped.

Most AV companies show up with gear. We show up with a system.

That means strategy and planning before the event, hands-on boutique production during the event, and a repeatable post-event content engine after it. You're not just getting cameras and microphones — you're getting a partner who's thinking about how this event becomes a year of content, three case studies, and a sharper pitch deck.

We're approaching our 15-year anniversary. Earth Coast Productions is headquartered in Boulder, Colorado, with our production studio in nearby Broomfield. We've spent that time building deep expertise in live broadcast, hybrid events, and the kind of creative media that actually moves the needle for mission-driven work.

Earth Coast Studios is at 7000 W 117th Ave, Unit A, Broomfield, CO 80020-3041 — convenient to Boulder, Denver, and the rest of the Front Range. The Broomfield space is our broadcast-quality studio for podcasts, interviews, content sessions, and live hybrid events. Our headquarters and mailing address are in Boulder at 1750 30th St #310. If you're booking a session, we'll confirm parking, entry, and load-in details ahead of your visit.

Yes — full-service AV from microphones to projectors, staging, and lighting. We can bring all of it, or supplement what your venue already provides. Whatever the room needs, we'll spec it, source it, and run it.

Livestreaming and hybrid production is one of our core specialties. We handle multi-camera live broadcasts, custom streaming destinations (your platform, our platform, or both), interactive virtual audience tools, and the full hybrid experience for in-person and remote attendees together. If your event needs to reach beyond the room, we've done it.

Absolutely. Whether you're looking for AV recommendations, strategic event planning, or media campaign support, we offer custom consulting packages. Sometimes clients hire us just to help them figure out what they actually need before they go to bid — and that's a great use of our time.

Both. We have producers, directors, and post-production talent in-house and on our extended bench. So whether you need a strategic media campaign built from scratch or just a steady technical team to execute someone else's vision, we can match the scope.

Nope. We're headquartered in Boulder, Colorado with our studio in Broomfield, but we travel all over the continental United States and Canada for events and creative media projects. Travel costs are built transparently into our proposals.

For full-service event productions, six to twelve weeks of lead time is ideal — that gives us room to plan properly, scout the venue, and integrate with your other vendors. For smaller studio shoots, two to four weeks usually works. That said, we've pulled together excellent work on tighter timelines when the situation calls for it. If you're in a crunch, just ask.

Yes. We're used to coordinating with venue AV teams, event planners, lighting designers, decor, catering, and speaker bureaus. Good production happens when the whole vendor team is rowing in the same direction — we know how to be part of that.

Pricing depends on scope, but a few honest reference points: projects start from $3,000, and typical events run between $15,000 and $45,000. Larger multi-day or multi-location productions go higher, and consulting and strategic packages are scoped individually.

We always provide a detailed written proposal so you can see exactly what's included, what's optional, and where there's room to flex.

Yes. Standard projects use a deposit-and-balance structure, and for larger productions we can break payments into milestones tied to project phases. We'll work with you on something that fits your accounting cycle.

Fully insured, with general liability and equipment coverage. We're happy to provide a Certificate of Insurance for your venue or organization on request — most venues require one, and we have it ready.

We get this question a lot, and it's a great one. The short answer: raw footage is available through a separate raw video license — but before you go that route, here's what you should know.

Raw footage is exactly that — raw. It comes straight off the camera with no color grading, no audio mixing, and no editing. It's unpolished, unorganized, and without professional post-production tools and experience, it's not really usable. Think of it like getting all the ingredients for a meal instead of the finished dish — technically it's all there, but you'd need a full kitchen and a chef to do anything with it.

Then there's the sheer volume. A single camera shooting one 8-hour event day can generate up to a terabyte of footage. A multi-camera, multi-day production? You're looking at several terabytes — which means delivery requires shipping a physical hard drive, not a quick download link. And sifting through all of that without knowing what you're looking for? Trust us, that's a job best left to the pros.

The good news is, if you're looking to create additional content from your project — like a promo, recap, or highlight reel — there are faster and more cost-effective ways to get what you need:

Option A — We cut it for you. Share your direction, target length, and any music or messaging notes, and we'll deliver a finished piece ready to go.

Option B — We pull a select reel. Tell us what you're looking for — key moments, themes, speakers, b-roll types — and we'll export a curated selection you can edit from on your end.

Most clients find that one of these options gets them to the finish line faster (and cheaper) than working from raw files. Just reach out and we'll figure out the best path for your project.

Standard turnaround is two to four weeks after the event for finished video deliverables, depending on complexity and how many pieces are in the package. Highlight reels and short social cuts can move faster. Rush turnarounds are possible — just flag it early so we can plan resourcing around it.

Through secure download links hosted on our infrastructure. You get the final files in the formats you need — typically a high-resolution master plus web-optimized versions for social, email, and your website. We can also deliver to your DAM, YouTube, Vimeo, or wherever your team manages assets.

You do. Once the project is paid in full, the finished deliverables are yours to use however you'd like — website, ads, social, internal training, future campaigns. We retain the right to use the work in our own portfolio and case studies unless you've specifically asked us not to.

It usually goes like this: a quick discovery call to understand your event or project, a written proposal with clear scope and pricing, a signed agreement and deposit to lock the dates, and then we get to work on planning. For repeat clients, we move faster — most of the discovery is already done.

Life happens. Our agreements include clear postponement and cancellation terms — generally, the earlier you let us know, the more flexibility we have. Postponements to a future date are usually the smoothest path, since most of the prep work transfers. We'll always work with you to find a fair solution.

Yes, and we prefer to. Send us your brand guide, examples of past work you've liked (or didn't), and any in-progress visual direction. The more we know going in, the more on-brand the output. If you don't have a brand guide yet, we can help shape one.